Job description

Project Manager - Wembley Stadium
Reporting to: Managing Director
Location: On-site, Wembley Stadium (Full-time)
Salary: £55,000 - £60,000 depending on experience

Role Overview
This is not a standard project management role.

The Project Manager for Wembley is the senior operational and commercial lead for all stadium branding, print and graphics activity within Wembley Stadium - one of the most high-profile live event venues in the world.

You will take full ownership of performance, delivery quality, commercial outcomes, and team coordination across both BAU activity and major stadium events - from Premier League fixtures and FA Cup Finals to global concerts and large-scale activations.

Working in close partnership with the wider Projects Team, event leadership is shared on a rotating basis. Every match, concert, or major activation has one clear accountable owner - and when it's your rotation, that accountability sits fully with you.

This role is strategic, operational, and hands-on when required. It exists to make Wembley a flagship example of margin control, planning discipline, high-quality delivery, and world-class client service.

Core Objectives

Deliver strong profitability and protect margin across all Wembley operations
Strengthen planning and resourcing to reduce reactive work and last-minute pressure
Embed safe, compliant working practices across all installation and maintenance activity
Develop structured systems and clean data flow to enable predictable, efficient delivery
Lead the Wembley team with clarity, authority, and calm accountability
Reduce operational errors, delays, cost overruns, and NCRs

Key Responsibilities
1. Strategic & Operational Leadership

Own the end-to-end delivery of all stadium work: planning, scheduling, installation, and reporting
Share event leadership on a structured rotation model - ensuring clear ownership and sustainable workloads
Build and enforce disciplined workflows and forward planning cycles
Oversee all on-site activity with a focus on safety, quality, efficiency, and profitability
Provide coaching, leadership and operational support to the wider team
Act as the senior point of accountability during live event weeks

This role requires someone comfortable leading from the front - particularly during high-pressure moments.

2. Commercial & Financial Accountability

Full responsibility for revenue, margin, and cost performance at Wembley
Forecast labour and material requirements accurately to protect margin
Identify commercial risks early and adjust plans to maintain profitability
Spot and monetise upsell opportunities within the stadium environment
Support pricing improvements, value engineering, and cost control initiatives

This is a commercially accountable role - not just operational coordination.

3. Health, Safety & Compliance

Ensure all work meets IOSH and stadium safety regulations and company standards
Lead RAMS reviews and toolbox talks where required
Maintain an inspection-ready, compliant, safe working environment at all times
Champion a culture where safety and quality are non-negotiable

4. Systems & Data Ownership (Lift)

Use Lift to manage event and BAU bookings, product ordering, and forward planning
Maintain clean, accurate, and complete event data
Ensure visibility of upcoming pipeline and workload forecasting
Drive disciplined system usage across the team

Data discipline is critical to margin control and planning efficiency.

5. Process Improvement & Continuous Development

Work with senior leadership to refine and improve operational workflows
Introduce scalable processes that reduce rework and increase delivery speed
Strengthen communication between Wembley and the production hub
Embed a culture of accountability, continuous improvement and ownership

The expectation is evolution - not maintenance of the status quo.

6. Hands-On Operational Support
This is a leadership role, but not a desk-only role.
During peak periods, you will:

Step into installations when required
Support critical live event delivery moments
Solve problems quickly and calmly
Lead by example with strong technical judgement and decisive action

You set the tone for how pressure is handled.

Workload & Rotation Model
Wembley is a live event environment. That means flexibility is essential.

Events include football matches, concerts, conferences, and large-scale activations
Peak season typically runs February-May, with concerts through summer
September-November is also busy; December is generally quieter
Event weeks can require 6-7 day commitments

However, this role operates on a structured rotation system:

Event leadership rotates to prevent burnout
No one works every weekend
Time off in lieu is provided for weekend or late-night work
Non-event weeks operate largely within standard office hours (approx. 8:30am-5pm)

This is demanding work - but it is structured and managed properly.

Candidate Profile
We are looking for someone who wants ownership, not just coordination.
You might be:

An ambitious Project Manager ready for greater responsibility
Experienced in live events, venue environments, branding, graphics, or fast-paced installations
Comfortable juggling multiple moving parts under pressure
Commercially aware and margin-conscious
Highly organised with strong communication skills
Emotionally intelligent and confident in client-facing conversations

Deep print expertise is not essential - event understanding, work ethic and ownership mindset are.
You must: