Job description
Event Administrator
Location: Redditch
Contract Type: Permanent
About the Role
We are seeking a highly organised and proactive Event Administrator to support the smooth delivery of corporate events and the day-to-day administration of a busy events office.
This is ideal for someone looking to build a career within the events industry and gain hands-on experience across live event delivery, logistics, and office operations.
You will play a key role in supporting the events team across multiple projects, ensuring administrative processes run efficiently from initial planning through to live event execution and post-event wrap-up.
Key Responsibilities Event & Project Administration
- Provide administrative support across multiple corporate event projects (conferences, brand experiences, launches, awards, internal events, etc.)
- Assist with the preparation of event documentation including schedules, production timelines, contact sheets, briefing documents, and run-of-shows
- Support event logistics such as venue coordination, supplier bookings, accommodation, transport, and crew arrangements
- Maintain accurate project files, databases, and shared documents
- Assist with guest management processes including registrations, attendee lists, and on-site check-in support
- Act as a central administrative support for the events team, helping keep projects and workflows organised
- Manage diaries, meeting schedules, and internal coordination where required
- Handle general office administration including filing, ordering supplies, and maintaining shared systems
- Support finance administration such as purchase orders, invoice processing, supplier records, and expense tracking
- Assist with onboarding freelancers and event crew, including contracts and documentation
- Provide on-site support at live events as required (including occasional early starts or evenings)
- Assist event managers with set-up, registration desks, speaker liaison, and general on-site coordination
- Help ensure events run smoothly by responding to ad-hoc admin or logistical needs during delivery
- Liaise with venues, production suppliers, caterers, and other event partners to support bookings and information flow
- Track supplier details, confirmations, and key deadlines
- Communicate clearly and professionally with internal and external stakeholders
- Previous experience in an administrative, office support, or coordinator role (events, hospitality, production, or agency environment desirable)
- Strong organisational skills with excellent attention to detail
- Ability to manage multiple tasks and deadlines in a fast-paced environment
- Confident written and verbal communication skills
- Proficiency in Microsoft Office / Google Workspace
- A proactive, can-do attitude with a willingness to learn
- Exposure to corporate events, event agencies, production, or hospitality
- Experience supporting live events or large-scale projects
- Familiarity with event management tools, CRM systems, or registration platforms
- Interest in progressing within the events industry
- Highly organised and reliable
- Calm under pressure and adaptable
- Team-oriented with a collaborative approach
- Professional, personable, and client-focused
- Willing to support events outside standard office hours when required
- Opportunity to gain hands-on experience across a wide range of corporate events
- Exposure to live event production and agency-side delivery
- Supportive team environment with scope for development and progression
- Dynamic role combining office administration with real event experience
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